Job Description

The Center for Immunization Research (CIR) at the Johns Hopkins Bloomberg School of Public Health is seeking a Budget Specialist . The Budget Specialist will be responsible for processing accounts payable transactions and performing basic monthly reconciliation of accounts. This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into university systems. The position also provides entry level professional sponsored funds management with specific responsibility for pre-award and post-award functions.

Specific Duties & Responsibilities

• Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered.
• Process participant payments for all studies and pick up checks at JHH Cashier.
• Obtain and use appropriately the University Procurement Card. Follow established University and Departmental guidelines for using and reporting on the Procurement Card.
• Create new vendors in SAP as needed.
• Obtain, distribute, monitor, and reconcile monthly logs for gift cards.
• Organize and schedule meetings, conference calls, seminars and special events (Annual Vaccine Day).
• Coordinate items such as A/V equipment, food, room reservations, etc.
• Sort and distribute mail and send out courier mail.
• Assist with account reconciliation and non payroll cost transfers.
• Make routine travel and hotel arrangements.
• Manage space for the department to include moves, renovations, and other tasks associated with space.
• Process non-purchase order invoices, credit memos, down payments, recurring entries, and wire transfers.
• Process trip approvals (as necessary), travel advances, reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines.
• Track documents from creation to payment and trouble shoot any problems that may occur.

• Track equipment locations (freezers, refrigerators, large equipment).
• Pick up and deliver materials as requested.

• Serve as a liaison with IT and Facilities to issue tickets, resolve problems/requests, and assist with setup of new employees.

• Identify and mitigate risks associated with financial transactions.

• Carries out duties and responsibilities with limited supervision.

• Exchanges information in an appropriate manner. Possesses excellent oral and written communication skills. Able to interact professionally with external and internal customers.

• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years of related administrative and/or budget experience.
• Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Highly organized and detail oriented.
• Familiarity with University and department policies and procedures.
• Experience using SAP systems.
• Experience with Concur.

Classified Title: Budget Specialist 
Job Posting Title (Working Title): Budget Specialist   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am ? 5:00 pm 
FLSA Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10001144-Ctr for Immnztn Rsch Vaccine Scis CIR 
Personnel area: School of Public Health 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal ... timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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Job Tags

Full time, Local area, 3 days per week, Monday to Friday,

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